Duty Travel

The new Duty Travel website is now online and ready to use.

What you can expect to find:

BEFORE BOOKING

Before deciding to attend an event, conference or meeting elsewhere, please seek approval from your Team Leader.

At least, two weeks before you travel, you will need to complete a TRVL form via EDH where you must include information such as:

  • Dates and destination
  • Type of travel and the purpose/reason
  • Budget code
  • Any additional costs such as conference fees
  • Whether your trip will include a private stay

You are also encouraged to think about the 🌎 environmental impact 🌏 of your trip:

Decision tree

BOOKING

egencia

Once your TRVL form has been submitted and approved, you can book your trip​. An ​Egencia​ button will appear in the TRVL form to allow you to do make bookings for: Planes ✈️ | Trains 🚆 | Boats 🚢 | Hotels 🏨 | Rental cars at destination 🚗

To note: Hotels can be booked via third party websites but everything else must go through Egencia.

Rental cars may be used if certain types of transport are unavailable or for official travel beginning in Geneva.

In exceptional circumstances, travellers may be authorised to use their own car.

RETURN

When you’re back, you will receive an automatic EDH notification to confirm your trip details.

Please remember to attach receipts (over 20CHF)!

Once this has been completed, your reimbursement will be processed.

USEFUL LINKS

WORTH NOTING

  • For DOCT travelling to their University or PJAS, USER, VISC, COAS travelling to their Home Institution:
    • The TRVL form is still mandatory but no DTA is paid unless there has been a prior special agreement. The EP-DAO office would need to be contacted in this case.

QUESTIONS?

Should you have any questions, please don’t hesitate to get in touch with the ALICE Secretariat.

Daily Travel Allowance (DTA)