Office Allocation
The ALICE Secretariat can help you with office, desk and phone number requests.
We are also responsible for entering/modifying your internal address and phone number in the CERNPhonebook.
On this page you will find:
- Workspace guidelines
- Keys and electronic access
- Information about offices
- Information about burotels
- Useful links
⚠️ ALICE Workspace Guidelines
- Offices and burotels are for professional use only.
- Remember that you are sharing the space with others so be mindful of noise levels and making the office a nice place to work.
- You are responsible for keeping your workspace tidy, clean and must strictly follow CERN Safety rules at all times.
- Food and drink should be consumed in designated areas and not left in offices or burotels overnight.
- Please inform the ALICE Secretariat if you move offices or burotels so that the CERN Phonebook can be updated and keys reassigned.
🔐 Keys & electronic access
To request a key for your office or burotel, please click here. If you are requesting a key for your institute office, please make sure you have informed your Team Leader.
Keys must be returned to the Locks & Keys Service if you will not be at CERN for a period of 6 months or more.
For electronic access (if the door has a card reader) you will need to submit a request via ADAMs, here.
🖥️ OFFICES
How are offices allocated within ALICE?
ALICE allocates office space according to the size of a team and its needs.
How do I find my institute office?
You can find out from your Team Leader or the ALICE Secretariat where your office is located.
Use the CERN Map to find it.
Where do I store my personal items?
Most offices are equipped with cupboards and shelves for storage. We advise you not to leave personal items in the offices, as we cannot guarantee their safety.
Personal items do not include: food, drinks and other perishable items.
The offices are strictly for professional use, therefore if you are not at CERN for 6 months or more, anything left behind will be thrown away.
My office has a maintenance issue, what do I do?
Cleaning
Cleaning services can be requested via the Service Portal.
Other issues
Please contact your Team Leader and the ALICE Secretariat in case a budget code is required.
How do I get furniture for my office?
Currently the CERN Recuperation Service is closed so there is no second-hand furniture available.
Furniture must be purchased via CERN Stores, using a Team Account – please speak to your Team Leader.
If you have any questions, please contact the ALICE Secretariat.
📅 BUROTELS
To note: the EP Department is moving towards creating more burotel (co-working spaces) across the department and ALICE is working towards supporting this project.
How do I book and use a desk?
Burotels are co-working spaces for temporary desk bookings.
All bookings must be done via the Indico Burotel booking system. Your booking will be approved/rejected based on availability.
You are responsible for ensuring your booking is up to date.
This means that if you are not present at CERN (e.g. on duty travel or on holiday), you must amend your booking accordingly.
What equipment will be available?
Some burotels have monitors and keyboards available to use.
All burotels are equipped with desks, chairs and either a shelf or cabinet.
There is also a waste bin and a paper recycling bin.
Please remember that this is a shared workspace and therefore the equipment and desks should be kept clean at all times. Rubbish should be thrown away and food should not be left in the burotels.
Where do I store my personal items?
Please remember, the burotels are for professional use only.
We advise you not to leave personal items in the offices, as we cannot guarantee their safety.
Please do not leave food, drinks and other perishable items in the burotels.
⚛️ LABORATORIES
Laboratories are assigned to ALICE projects according to their needs.
Aresponsible person is appointed for safety in each laboratory. They collaborate with the ALICE GLIMOS (Klaus Barth) to always maintain high safety standards according to the CERN rules.
MORE INFORMATION
Accessibility requirements ⭐
Please contact your Team Leader and the ALICE Secretariat if you have any accessibility requirements.
Feedback 💬
We welcome constructive feedback via email on how to improve the office and burotel allocation process.
Contact 📧
ALICE Secretariat alice.secretariat@cern.ch
ALICE Space Management alice.space.management@cern.ch
